Career Opportunities

Job Description: Accountant

Job Title: Accountant

Reports To: Senior Director Finance & Accounting

FLSA Status: Non-Exempt, Part-Time

Department: Finance

Location: Greater Los Angeles, CA

ABOUT SHPE
The Society of Hispanic Professional Engineers (SHPE) was founded in Los Angeles, California, in 1974 by a group of engineers employed by the city of Los Angeles. Their objective was to form a national organization of professional engineers to serve as role models in the Hispanic community. The concept of Networking was the key basis for the organization. SHPE quickly established two student chapters to begin the network that would grow to encompass the nation as well as reach countries outside the United States. Today, SHPE enjoys a strong but independent network of professional and student chapters throughout the nation.

MISSION
SHPE changes lives by empowering the Hispanic community to realize its fullest potential and to impact the world through STEM awareness, access, support and development.

VISION
SHPE’s vision is a world where Hispanics are highly valued and influential as the leading innovators, scientists, mathematicians and engineers.

 

JOB DESCRIPTION

As a key member of the Finance & Accounting Department, the Accountant will report to the department’s Sr. Director, Finance & Accounting. The Accountant will play a critical role in SHPE’s financial well-being by providing support in Accounts Payable and Receivable and, financial record maintenance. The position will also be critical in ensuring SHPE’s organizational assets are safeguarded and that SHPE’s financial internal controls are executed properly.

 

RESPONSIBILITIES
Finance Performance

  • Support the development of finance organizational strategies by contributing financial and accounting information, analysis, and recommendations to strategic thinking and direction; establishing functional objectives in line with organizational objectives.
  • Make decisions to modify or adapt procedures to the Sr. Director, Finance and Accounting that will strengthen the overall financial control environment of the organization to meet different or changing circumstances.
  • Support the timely preparation of monthly, quarterly and annual financial reports that accurately reflect the financial position of the organization.
    Identify and present financial risks related to SHPE’s internal controls and processes. Make recommendations to the Sr. Director, Finance and Accounting on appropriate action for resolution.
    Provide technical support in developing and preparing budgets, budget modifications and amendments and other supporting financial analyses and schedules required for ongoing grant/contracts and proposals for additional funding.
    Other related duties as assigned or as becomes evident

Accounts Playable and Receivable

  • Monitor financial performance by measuring and analyzing results; initiating corrective actions; minimizing the impact of variances.
  • Optimize utilization of the accounting software. Streamline financial and data tracking systems.
  • Support new accounts payable vendor set-ups and requests for direct billing applications.
  • Create new invoices, enter them into QuickBooks, and release them to the vendor.
  • Review incoming electronic payments/deposits and prepare a preliminary journal for review and approval. Once approved, post to QuickBooks.
  • Complete monthly reconciliations in a timely and accurate manner:
    • Corporate Credit Card reconciliations
    • Membership reconciliations
    • Void check reconciliations
    • Outstanding invoice reconciliations
    • Other miscellaneous payment reconciliations as requested

Financial Records

  • Support the Finance Team in ensuring that financial record systems are maintained in accordance with Generally Accepted Accounting Principles and fund accounting.
  • Create, organize, and maintain financial files – this includes organizing and maintaining hard copy files and the scanning and creation of digital files as needed.

 

MANDATORY JOB QUALIFICATIONS

  • Bachelor’s degree in Accounting or related field
  • CPA preferred

 

REQUIRED WORK EXPERIENCE

  • Minimum of five years of experience in an accounting function (including A/R, A/P, travel and expenses, etc.)
  • Advanced skills in Quickbooks and Microsoft Excel
  • Financial accounting experience in a nonprofit organization or governmental entity is desirable.

 

DESIRED SKILLS AND EXPERIENCE

  • Believe in the Mission and Vision of SHPE
  • Strong interpersonal communication skills (written and verbal)
  • Strong planning and organizational skills
  • Detail oriented
  • Strategic thinking
  • Action-oriented
  • Ability to partner and build relationships with team members
  • Practice utmost professionalism in multicultural setting
  • Ability to oversee a team of volunteers
  • Proactive
  • Flexible
  • Ability to work with variety of constituents such as corporate partners, board members and volunteers
  • Ability to work collaboratively and independently
  • Working knowledge of MS Office

 

WORK ENVIRONMENT AND TRAVEL

  • Moderate noise level
  • Fast-paced
  • 5-10% Travel

 

PHYSICAL DEMANDS

  • Ability to stand one third of the time
  • Ability to lift 10lbs or less one third of the time
  • Ability to walk one third of the time
  • Ability to sit more than two thirds of the time
  • Ability to talk and hear two thirds of the time

 

COMPENSATION AND BENEFITS

  • Annual salary is commensurate with experience
  • Benefits package includes medical, dental, vision, retirement plan, and vacation

 

SUBMISSION REQUIREMENTS

Interested candidates should submit the following items electronically to hr@shpe.org

  • Resume
  • Cover letter (with the subject Part Time Accountant)
  • 3 professional references
  • Salary requirements

Note: Submission deadline is revolving until filled.

 

EEO STATEMENT

It is the policy of SHPE not to discriminate against any individual employee, group of employees or prospective employee for reasons of race, color, religion, creed, gender, gender identity, gender expression, national origin, sex, pregnancy or related medical conditions, age, marital status, ancestry, sexual orientation, physical or mental or sensory disability, genetic information, military status or any other consideration protected by applicable federal, state or local laws. SHPE is committed to providing equal opportunities in all employment-related activities including, but not limited to: recruiting, hiring, advancement, compensation, training, benefits, transfers, and terms of employment. SHPE promotes equal opportunities for all employees and applicants for employment. Further, SHPE will fully comply with all applicable equal employment federal, state and local laws and regulations.

Job Title:  Administrator, Executive Office and Legal Support

Reports To: CEO

FLSA Status: Non-Exempt, Full Time                                      

Department: Administration

Location: Washington, D.C. (Preferred)

ABOUT SHPE

The Society of Hispanic Professional Engineers (SHPE) was founded in Los Angeles, California, in 1974 by a group of engineers employed by the city of Los Angeles. Their objective was to form a national organization of professional engineers to serve as role models in the Hispanic community.  The concept of Networking was the key basis for the organization. SHPE quickly established two student chapters to begin the network that would grow to encompass the nation as well as reach countries outside the United States. Today, SHPE enjoys a strong but independent nation-wide network of professionals and student chapters.

MISSION
SHPE changes lives by empowering the Hispanic community to realize its fullest potential and to impact the world through STEM awareness, access, support and development.

VISION
SHPE’s vision is a world where Hispanics are highly valued and influential as the leading innovators, scientists, mathematicians and engineers

JOB DESCRIPTION

Reporting directly to the CEO, the Administrator, Executive Office and Legal Support provides executive, administrative, and development support to CEO. The Administrator, Executive Office and Legal Support serves as the primary point of contact for internal and external constituencies on all matters pertaining to the CEO’s schedule as well as liaison between the Events Team and outside counsel pertaining to contracts. The Administrator, Executive Office and Legal Support serves as a liaison; organizes and coordinates executive outreach and external relations efforts; and supports in contractual negotiations, terms & conditions and oversees special projects as assigned.

LOCATION

This position is preferred to be located in Washington, D.C. (or surrounding area)

DUTIES AND RESPONSIBILITIES

 Executive Support

  • Assists the CEO with daily administrative duties and completes a broad variety of tasks that include but are not limited to: managing an active and full calendar of appointments; composing and preparing correspondence; arranging complex and detailed agendas and compiling documents for meetings
  • Ensures confidentiality of all documents, and communications as well as meetings as directed
  • Communicates on behalf of the CEO on matters as directed
  • Prepares and edits presentation materials
  • Supports CEO in his/her external commitments related to SHPE, including service on external boards, committees and other groups
  • Arranges complex domestic travel for the CEO, including conference registrations, air, car rental, hotel, other ground transportation, transfers, etc. in accordance with company policies
  • Completes CEO’s trip reports, submits expense reimbursement in timely manner, and supports the Finance Department in the reconciliation process of the CEO’s expenses
  • Attends events on behalf of CEO upon request
  • Ensures thorough understanding of SHPE’s travel policy, guidelines, authorization requirements, procedures, etc.

 Legal Support for Events Team:

  • Review of any/all hotel and/or events-related contracts including but not limited to:
    • Compliance
    • Amendments
    • Negotiations

EDUCATION & EXPERIENCE

  • Bachelor’s degree or equivalent experience with a business, procurement, or contracting background
  • Paralegal degree or certificate preferred
  • Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail
  • Five to ten years of experience in providing executive team support in a comparable organization as well as procurement and/or contract management

 SKILLS & ABILITIES

  • Excellent writing, editing, grammatical, organizational, and research skills
  • Knowledge of the Hispanic culture and Spanish is helpful
  • Strong interpersonal skills and the ability to build relationships with stakeholders, including staff, board members, external partners, donors, foundation staff, colleagues of the CEO and staff, and others
  • Excellent management, time-management, and problem-solving skill
  • Previous experience supporting fund development efforts to increase donor contributions and funding sources
  • Proficiency in Windows, including MS Word, EXCEL and PowerPoint; fund-raising data management systems knowledge helpful
  • Ability to:
    • Learn new software such as Doodle polls
    • Conduct research and present data in a succinct and well-written manner
    • Work independently and with professional discretion
    • Exercise sound judgment and work effectively under pressure

WORK ENVIRONMENT AND TRAVEL

  • Moderate noise level
  • Fast-paced
  • Approximately 25% travel

 PHYSICAL DEMANDS

Ability to:

  • Stand one third of the time
  • Lift 10lbs or less one third of the time
  • Walk one third of the time
  • Sit more than two thirds of the time
  • Talk and hear two thirds of the time

 

COMPENSATION AND BENEFITS

  • Annual salary is commensurate with experience
  • Benefits package includes medical, dental, vision, retirement plan, and vacation

 

SUBMISSION REQUIREMENTS

Interested candidates should submit the following items electronically to HR@shpe.org

  • Resume
  • Cover letter (with the subject Administrator, Executive and Legal Support)
  • 3 professional references
  • Salary requirements

Note: Submission deadline is revolving until filled.

 

EEO STATEMENT

It is the policy of SHPE not to discriminate against any individual employee, group of employees or prospective employee for reasons of race, color, religion, creed, gender, gender identity, gender expression, national origin, sex, pregnancy or related medical conditions, age, marital status, ancestry, sexual orientation, physical or mental or sensory disability, genetic information, military status or any other consideration protected by applicable federal, state or local laws. SHPE is committed to providing equal opportunities in all employment-related activities including, but not limited to: recruiting, hiring, advancement, compensation, training, benefits, transfers, and terms of employment. SHPE promotes equal opportunities for all employees and applicants for employment. Further, SHPE will fully comply with all applicable equal employment federal, state and local laws and regulations.

Job Title:   Marketing Coordinator

Reports To: Senior Director, Development & External Relations (with a dotted line to the Director, Corporate Relations & Marketing)

FLSA Status: Non-Exempt, Full-Time                                     

Department:  Development & External Relations

Location: Washington, DC or Greater Los Angeles, CA

 About SHPE
The Society of Hispanic Professional Engineers (SHPE) was founded in Los Angeles, California, in 1974 by a group of engineers employed by the city of Los Angeles. Their objective was to form a national organization of professional engineers to serve as role models in the Hispanic community. The concept of Networking was the key basis for the organization. SHPE quickly established two student chapters to begin the network that would grow to encompass the nation as well as reach countries outside the United States. Today, SHPE enjoys a strong but independent network of professional and student chapters throughout the nation.

 MISSION
SHPE changes lives by empowering the Hispanic community to realize its fullest potential and to impact the world through STEM awareness, access, support and development.

VISION
SHPE’s vision is a world where Hispanics are highly valued and influential as the leading innovators, scientists, mathematicians and engineers.

JOB DESCRIPTION
SHPE is hiring an experienced, can-do Marketing Coordinator to support and optimize our association’s digital marketing programs. Duties for this role include implementing strategies that align with SHPE’s overall marketing goals; creating and executing targeted campaigns (i.e. membership, giving, career center, events, etc.); tracking campaign progress; developing various digital marketing materials; sourcing images; gathering, editing, and updating web content; digital marketing production; and handling general digital marketing activities.

Creative thinking skills and strategies are essential in driving SHPE’s narrative, enhancing our organization’s image, improving digital communication with constituents, and encouraging business growth through effective campaigns.

The ideal candidate for this role is creative and innovative, multimedia savvy, well-organized, and possesses excellent online technical and content writing skills. Our exceptional Marketing Coordinator has experience in website, social media, email marketing; and content development with basic design and coding skills.

The Marketing Coordinator works with key staff members and volunteers to develop and implement marketing and communication strategies addressing key constituencies (board members, members, sponsors, partner agencies, donors, volunteers, community supporters, local governments, regional leaders and others as appropriate). This role has five main functions:

  1. Achieve brand consistency and recognition with a high standard for internal and external communications in support of ongoing operations, programs and development, as well as, initiatives related to the SHPE strategic plan and beyond.
  2. Oversee the design and production of digital materials, including but not limited to the following: e-newsletter (¡Oye SHPE!); convention and event sponsorship brochures and information kits; annual report; mass and segmented e-communications; various fundraising and sponsor and volunteer relations materials; event invitations; press kits; and coordination with third-party vendor that produces SHPE SmartBrief.
  3. Implementation of SHPE’s social media strategies across all platforms.
  4. Coordinate SHPE e-communications to members and segmented audiences.
  5. Coordinate basic internal graphic design projects such as event signage and annual holiday cards.

The ideal candidate has a can-do, proactive attitude with strong written and verbal communication skills to be able to keep up with the many stakeholders they will be working with. A keen eye and attention-to-detail are of utmost importance to successfully execute this role.

LOCATION
This position is preferred to be in the Washington, DC or Greater Los Angeles, CA

 

DUTIES AND RESPONSIBILITIES
All activities of the Marketing Coordinator are guided by SHPE’s mission and vision and overall marketing goals and strategies.

  • Social Media:
    • Execute SHPE’s social media strategy across all platforms (Facebook, Twitter, Instagram, YouTube, LinkedIn, etc.) including targeted social media campaigns, news, and announcements.
    • Generate, edit, publish, and share creative daily social content (original text, images, video or HTML) that builds ROI and encourages engagement;
    • Create editorial calendars and syndication schedules;
    • Continuously improve results by capturing and analyzing the appropriate social data/metrics, insights and best practices, and then acting on the information;
    • Optimize and refresh company pages within each social media platform to increase the visibility of company’s social content;
    • Moderate all user-generated content in line with the moderation policy for each community;
  • Web:
    • Manage content development and updates for all SHPE National websites including but not limited to: shpe.org and sub-sites including the National Convention website, the Regional Leadership Development Conference websites, and the NILA website.
    • Oversee webpage maintenance ensuring consistency of new information uploads and providing a quick-turn around on website updates and enhancements.
  • Email Marketing
    • Produce SHPE monthly e-newsletter, ¡Oye SHPE!
    • Write, design, and execute all email communications.
    • Manage and maintain contact lists.
    • Monitor email marketing success.
  • Tracking & Monitoring Online Traffic
    • Monitor and catalog all media coverage of SHPE activities across print, broadcast, and social media outlets.
    • Call attention to trends and make recommendations for response, to improve engagement and grow audience.
  • Project Management:
    • Serve as staff liaison/lead for National Convention STAR Awards committee. Including creation and launch of submission portal, execution of email campaign, oversight of awardee bio creation, and awards program creation.
    • Lead signage committees for SHPE National Convention and National Institute for Leadership Advancement (NILA), ensuring accurate representation of all sponsorship and adhering to SHPE style guide and standards.
  • Overall:
    • Coordinate with SHPE’s contracted marketing, design, and web development firms.
    • Co-serve as staff liaison to marketing vendors including graphic artists, production specialists, copy writers, and agencies
    • Plan and maintain separate marketing timelines for all SHPE National events.
    • Formulate and implement a process to evaluate the success of various strategies and provide recommendations and a plan for improvement.
    • Maintain the Marketing email account; ensuring timely responses to all inquiries.
    • Serve as reviewer and collaborator on all marketing materials, both digital and print, providing regular input and timely responses.
    • Daily review of all online communication vehicles to ensure SHPE brand/image consistency.
    • Coordinate with all staff to ensure consistency in all organizational communications.
    • Create and manage photographer and step & repeat schedule for all SHPE National events.
    • Other related duties as assigned or as becomes evident.
    • Responsibilities are non-exhaustive; company can make changes without notice as its sole reasonable discretion.

EDUCATION & EXPERIENCE

 

  • Bachelor’s degree in Marketing, Advertising, or 4+ years related experience
  • At least 2+ years’ experience in a marketing position
  • Proven customer service record

SKILL & ABILITIES

Have a passion for the mission and vision of SHPE;

  • Dependable and able to work without significant supervision;
  • Ability to partner and build relationships with team members;
  • Practice utmost professionalism in multicultural setting;
  • Ability to oversee a team of vendor representatives;
  • Project management experience;
  • Strong attention-to-detail and highly-organized;
  • Excellent copywriting and copy editing skills;
  • Strong computer literacy;
  • Active on social media;
  • Curiosity and a desire to always be the first to know about industry innovations;
  • Enthusiastically willing to travel and sometimes work on weekends to cover events for social media;
  • Must be entrepreneurial, self-motivated, and able to work well in a multiple deadline, high-pressure environment;
  • Requires proactive approach to obtaining information and managing workflow;
  • Knowledge of and experience with Constant Contact required;
  • Experience with management of social media platforms for business;
  • Experience with Hootsuite, Buffer, or another social media management platform;
  • Knowledge of web analytics, specifically Google Analytics and social media analytics;
  • Strong presentation skills;
  • Working knowledge of MS Office, ADOBE Creative Suite
  • Knowledge of Craft and WordPress a plus;
  • Experience with SEO strategies a plus;
  • Working knowledge of MS Office, Adobe Creative Suite
  • Knowledge of Canva, Craft,WordPress a plus;
  • Experience with SEO strategies a plus;

 DEMONSTRATED COMPETENCIES

Displays:

  • Passion for and responsibility to the customer
  • Leadership through innovation
  • A passion for what you do and a drive to improve
  • A relentless commitment to excel
  • Personal and organizational integrity

WORK ENVIRONMENT AND TRAVEL

  • Moderate noise level
  • Fast-paced
  • Approximately 25% travel

PHYSICAL DEMANDS

Ability to:

  • Stand one third of the time
  • Lift 10lbs or less one third of the time
  • Walk one third of the time
  • Sit more than two thirds of the time
  • Talk and hear two thirds of the time

COMPENSATION AND BENEFITS

  • Annual salary is commensurate with experience
  • Benefits package includes medical, dental, vision, retirement plan, and vacation

SUBMISSION REQUIREMENTS

Interested candidates should submit the following items electronically to HR@shpe.org

  • Resume
  • Cover letter (with the subject Marketing Coordinator)
  • 3 professional references
  • Salary requirements

Note: Submission deadline is revolving until filled.

EEO STATEMENT

It is the policy of SHPE not to discriminate against any individual employee, group of employees or prospective employee for reasons of race, color, religion, creed, gender, gender identity, gender expression, national origin, sex, pregnancy or related medical conditions, age, marital status, ancestry, sexual orientation, physical or mental or sensory disability, genetic information, military status or any other consideration protected by applicable federal, state or local laws. SHPE is committed to providing equal opportunities in all employment-related activities including, but not limited to: recruiting, hiring, advancement, compensation, training, benefits, transfers, and terms of employment. SHPE promotes equal opportunities for all employees and applicants for employment. Further, SHPE will fully comply with all applicable equal employment federal, state and local laws and regulations.